Job Description

** This post is intended for individual applicants; we will not consider applications from fee paid recruiters at this time - recruiters please do not email or call for consideration.

Job Title: Front Office Representative/Receptionist

Location: Houston, TX 77040

Company: Graphtec Inc.

About Us:
Graphtec Inc. is dedicated to providing exceptional service and fostering a welcoming environment for all our clients and visitors. We believe in the power of first impressions and are seeking a skilled Front Office Representative/Receptionist to be the face of our organization.

Job Summary:
We are looking for a dynamic and highly organized Front Office Representative/Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. The successful candidate will be the first point of contact for our company and will be responsible for creating a positive experience for all visitors and employees.

Key Responsibilities:

• Greet and welcome visitors with a warm and friendly demeanor.
• Direct visitors to the appropriate personnel and offices.
• Answer, screen, and forward incoming phone calls while providing essential information when needed.
• Manage and distribute incoming and outgoing mail and deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Keep the reception area tidy and presentable with all necessary materials available.
• Perform other clerical receptionist duties such as filing, photocopying, and faxing.
• Assist the accounting department as support staff.
• Provide basic and accurate information in-person and via phone/email.

Qualifications:

• Proven work experience as a Receptionist, Front Office Representative, or similar role; exposure to signage industry, huge plus!
• Having an eye for detail with the ability to think outside the box is a plus.
• Availability to work in office: Monday - Friday 8:00 am to 5:00 pm is a must.
• Proficiency in Microsoft Office Suite and standard office equipment.
• Professional attitude and appearance - business casual.
• Strong and professional communication skills, both written and verbal.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills with the ability to multitask.
• Customer service orientation and interpersonal skills - ability to interact with many different personality types. 
• Ability to follow-through when given a time pressing or important task is a must.
• High school diploma; additional certification in Office Management is a plus.

What We Offer:

• Competitive salary and benefits package.
• A positive, inclusive, and supportive work environment.
• Opportunities for professional development and growth.
• Fun and friendly, easy-going work atmosphere!

Application Process:
Interested candidates are invited to submit a resume and cover letter outlining their qualifications and experience. Please send your application to Graphtec Inc. HR Team as soon as possible - this position is available for immediate hire! 

Note: Applicants that call or show up at employer location uninvited will not be considered.

Join our team and contribute to an environment where first impressions are our priority. We look forward to welcoming you!

Graphtec Inc. is an equal opportunity employer and values diversity in the workplace. We encourage all qualified candidates to apply.

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