Job Description

Executive Office Assistant

JOB-10045762

Anticipated Start Date

February 16, 2026

Location

Everett, WA

Type of Employment

Contract Hire

Job Summary

We are looking for individuals to join our client’s team as  Office Assistant in the Executive Department. You will greet department visitors and perform a variety of office support activities. This includes preparing documents, assisting with scheduling, maintaining, organization and processing files, and other related tasks.

Job Description

• Provides general administrative support to the Executive Department/Office of the CEO.
• Provides handling of communications (phone, email, and mail).
• Updates and maintains activity/document logs and trackers.
• May arrange for travel, provide scheduling assistance and process purchases.
• Supports meeting preparation, technology, and logistics, and coordinates special events and projects.
• Performs general administrative tasks for the department. This includes data entry, word processing,
• records reconciliation and management, including confidential records and information. Provides administrative support for department projects.
• Prepares documents, maintains filing systems, scans and organizes department materials and records.
• Performs other duties of a similar nature.

Skills Required

• 2+ years of experience as a receptionist or office assistant and preferably assisting executive leadership.
• 2+ years of general office experience.
• 2+ years of experience using Outlook, Word, and Excel.
• Demonstrating courtesy, sensitivity, and respect in all interactions
• Reliable attendance and ability to work on site
• Effective written and oral communications that are timely, relevant, concise, and clearly outline necessary actions.
• Professionally handling stress and interactions with others.
• Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.
• Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance.
• Proficiency with Microsoft Office tools, email, and other office software applications.

Additional Requirements

• Must be able to pass criminal background check
• Hours: Estimated from 8am-5pm, Monday through Thursday (32 hours per week)

  Pay Rate

• Starting at $22.00 per hour and more depending on experience

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.

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