Job Description

Are you ready to take on a pivotal role in a vibrant and fast-paced work environment? Join us as a Project Administrator where your organizational skills and keen attention to detail will shine. We're looking for someone with a robust background in project and contract administration who can seamlessly coordinate with various teams to ensure smooth project execution.

Location: San Jose
Salary: $85,000 – $100,000
Remote Option: No
Work Hours: 8:00 AM – 5:00 PM or 7:00 AM – 3:30 PM

Key Qualifications:

• 7–10+ years of experience in project/contract administration, particularly in construction.
• Proficiency in Excel.
• Demonstrated job stability and reliability.

What You'll Do:

• Be the go-to person for project-related information and maintain open lines of communication with clients, vendors, and subcontractors.
• Support Project Managers in organizing and tracking project documentation.
• Manage subcontractor logs, project tracking, and ensure all necessary documentation such as certificates of insurance and change orders are up to date.
• Coordinate mail requirements and assist in preparing and tracking bid documents.
• Set up and maintain comprehensive job filing systems and assist in project close-outs.
• Handle permits and other regulatory documents, becoming proficient in online processes.

Interview Process: Two rounds followed by an offer. This is a replacement hire, with opportunities for cross-training with the current team member.

Why Join Us? You'll become an integral part of a team that values collaboration and excellence. We offer standard benefits and the chance to work closely with leadership to drive impactful projects.

If you're a detail-oriented professional eager to make a meaningful contribution, we would love to hear from you!

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