Job Description

Licensed Real Estate Executive Assistant Location Chino Hills, CA :

The Executive Assistant is an individual who relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent's business continue to be completed to high standards with maximum efficiency.

What will you do? These are the standards a well-above-average performer will maintain or exceed:

• Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support.
• Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports.
• Oversee all contracts through closing.
• Create and maintain an operations manual that documents all systems and standards.
• Coordinate the purchase, installation, and maintenance of all office equipment.
• Be the first point of contact in handling customer inquiries or complaints.
• Keep the lead agent informed regarding any problems or issues that need to be handled.
• Responsible for hiring, training, consulting, and holding accountable all additional administrative team members.

Benefits of this Opportunity

• Hourly
• Performance-based bonuses and incentives
• Profit & Growth share

About Us: Keller Williams is the #1 globally recognized real estate franchise known for its unique agent-centric approach. Founded in 1983, the company empowers individual real estate agents by providing them with comprehensive training, advanced technology tools, and a supportive network. With a strong emphasis on collaboration and shared success, Keller Williams fosters a culture of teamwork and community. The company's commitment to innovation and philanthropy further distinguishes it in the industry. Through its proprietary platforms and charitable initiatives, Keller Williams aims to redefine the real estate experience and support agents and communities worldwide.

Keller Williams Realty offers competitive compensation and benefits packages including profit and growth share. This is an opportunity to join the #1 real estate brokerage in the world. If you are a motivated individual with a passion for helping others succeed, we would love to hear from you!

Compensation:

$60,000+

Responsibilities:

• Compete with others in the real estate industry by producing high-quality print and digital marketing materials
• Keep track of all transaction documents in the client database and complete the necessary paperwork
• Comply with tax withholding processes and legal requirements
• Track important dates and time limits for transactions and notify relevant stakeholders as needed
• Arrange for open houses and other community events to locally spread brand awareness

Essential duties and responsibilities

• Systems development, implementation, and management
• Information management
• Oversight of contracts through closing
• Customer/Vendor relations
• Bookkeeping (A/R and A/P)

Communications/Interactions

• Lead Agent - daily
• Agent Team - daily
• Administrative Team (as appropriate to team structure) - daily
• Buyers/Sellers/Vendors - as appropriate

Management Responsibilities

• Oversee Virtual Assistant

Qualifications:

• A valid Real Estate License is required for this job
• Either already has or is working towards real estate license
• High school diploma or equivalent required
• Communicates well, both verbally and written
• Weekend and evening availability
• Background in real estate is required for this position

Knowledge/Skills

• Strong written and verbal communication skills
• Exceptional organizational and project management abilities
• Bookkeeping skills
• Great ability to focus
• Concerned about doing things the right way
• Calm under pressure
• Learning based
• Service-based attitude
• Proven ability to succeed
• High School graduate
• Bachelor's degree preferred
• Real estate license required
• 1-3 years of service and management experience
• 3-5 years of administrative experience

Requirements:

• 1-year real estate sales experience
• Comprehensive knowledge of real estate transactions
• Tech Intuitive with all social media platforms
• Excellent communication and organizational skills

About Company

About Us:

Keller Williams is the #1 globally recognized real estate franchise known for its unique agent-centric approach. Founded in 1983, the company empowers individual real estate agents by providing them with comprehensive training, advanced technology tools, and a supportive network. With a strong emphasis on collaboration and shared success, Keller Williams fosters a culture of teamwork and community. The company's commitment to innovation and philanthropy further distinguishes it in the industry. Through its proprietary platforms and charitable initiatives, Keller Williams aims to redefine the real estate experience and support agents and communities worldwide.

Keller Williams Realty offers competitive compensation and benefits packages including profit and growth share. This is an opportunity to join the #1 real estate brokerage in the world. If you are a motivated individual with a passion for helping others succeed, we would love to hear from you!

Job Tags

Hourly pay, Work at office, Worldwide, Weekend work, Afternoon shift,

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