Job Description

SUMMARY:

Performs administrative duties for executive management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and coordinating other support staff; and customer relations. Requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters is required.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Tasks assigned by Administration/the Leadership Team
• Shows initiative, is self-motivated, and has the ability to work independently on projects and assignments
• Manage day-to-day operations of the office                         
• Organizing and maintaining files and records for meetings
• Prepare meeting minutes for various committees and teams
• Assists with emergency preparedness
• Planning and scheduling meetings and appointments
• Managing projects and conducting research 
• Preparing and editing correspondence, reports, and presentations
• Making travel and guest arrangements 
• Providing quality customer service
• Working in a professional environment
• Communication liaison for correspondence for the leadership team
• Plans company-wide events
• Coordinates employee contests
• Form and Inventory management
• Maintains Policies and Procedure Manuals
• Formulates information into Microsoft PowerPoint, Excel, etc.
• Assist in HR functions i.e., orientation, prepare board packets and training materials, recruiting
• Perform all other duties as assigned

OTHER ESSENTIAL DUTIES and RESPONSIBILITIES:

• Grace Health recognizes that managing patient care is a team effort that involves clinical and non-clinical staff.  All employees must embrace a team-based approach to patient care and understand that each role is important to our success. 
• Team members must demonstrate excellent team communication and coordination to provide quality patient care.
• Care coordination includes communicating with community organizations, health plans, facilities, and specialists.
• Care team members understand and embrace the concept of population management and proactively address the needs of patients and families served by this practice. 
• Team members must demonstrate skill and knowledge related to effective communication with vulnerable patient populations.
• Team members must participate in Continuous Quality Improvement activities within the organization to ensure patients receive high quality care.
• All team members will be involved in the process of improving quality incomes.
• Team members will participate in the review and evaluation processes of practice performance and help to identify opportunities for improvement.
• Team members will participate in Grace Health's advocacy program .

GENERAL DUTIES:

• Follows policies and procedures of the office, including administrative, clinical, quality assurance, and personnel
• Maintain good attendance (daily, meetings, and other assignment tasks)
• Maintain timely documentation of all work assignments
• Maintain patient/employee organization confidentiality
• Routinely keep supervisor informed about attendance and job assignments
• Flexible in being able to manage multiple projects simultaneously
• Work effectively and efficiently
• Work cooperatively with providers, administration, and peers
• Must be able to work as a team player
• Work must be accurate and complete

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to assist in advancing Grace Health’s mission and to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS:

• Pleasant personality
• Cooperative attitude
• Administrative skills
• Written and oral communication skills
• Organization skills
• Computer skills (proficient in Word, PPT, Excel, and other Office Suite programs)
• Financial management skills

EDUCATION and/or EXPERIENCE: 

• Must have a High School Diploma, A college degree is strongly preferred
• 3 to 5 years experience in healthcare and administration

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel objects, tools, or controls.  The employee is occasionally required to reach with hands and arms; stoop, kneel, crouch, or crawl; and taste or smell.

The employee must occasionally lift and /or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Grace Health provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Tags

Full time, Work at office, Local area, Flexible hours,

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