Job Description

UNIVERSITY CLUB OF PASADENA

Join the University Club of Pasadena’s Team as Bookkeeper

LOCATION: University Club of Pasadena.

DEPARTMENT: Finance.

STATUS: Non-Exempt.

ABOUT US:

Since 1922, the University Club of Pasadena has been the go-to spot for professionals to connect, unwind, and make memories. We’re more than a venue—we’re a vibrant community that blends historic charm with fresh ideas. We believe in genuine hospitality: treating every member and guest like family and every teammate like a partner. If you want to help us keep innovating while honoring our legacy, welcome.

HOW WE CREATE GENUINE HOSPITALITY TOGETHER:

Our culture pillars guide everything we do—from hiring to celebrating wins to everyday teamwork:

Member-Hearted:

• Inclusivity: Make every member feel they truly belong.
• Collaboration: Work together, share wins and solve challenges as one.

One Team:

• Unity: We move forward side by side.
• Support: We’ve got each other’s backs.

Profit-Minded:

• Resource Stewardship: Use our budget wisely so we can keep delivering wow-factor experiences.
• Social Responsibility: Give back to Pasadena and beyond.

Seek Excellence:

• Hungry: Always push to level up—ourselves and the Club.
• Humble: Embrace feedback and admit when we don’t know something.
• Smart: Make impactful choices that stand the test of time.

OUR MISSION:

To lead the club industry by recognizing and celebrating the value of our members—every time they step through our doors.

KEY RESPONSIBILITIES:

As Bookkeeper, you’ll ensure our day-to-day accounting runs smoothly so we can focus on creating great member experiences:

Accounts Payable & Receivable:

• Process vendor invoices, staff reimbursements, and check runs.
• Record member charges, dues, and payments accurately.

Payroll Support:

• Prepare and process bi-weekly payroll through ADP.
• Work with Department Heads and ensure accuracy of staff hours along with sick and vacation requests.

Daily & Monthly Accounting Tasks:

• Record daily deposits and reconcile bank activity.
• Maintain general ledger entries and assist with month-end close.

Member Billing:

• Generate monthly member statements.
• Assist with account updates, adjustments, and billing questions.

Financial Support:

• Prepare basic reports (A/R aging, expense tracking).
• Assist Controller/CEO with month end financials for Committee and Board.
• Assist Controller/CEO with financial documentation and audit prep.

Petty Cash & Club Expenses:

• Maintain petty cash log and receipts.
• Track expenses to ensure budget alignment.

QUALIFICATIONS:

• Associate’s degree or equivalent coursework in Accounting, Finance, or related field preferred.
• 3+ years of bookkeeping or accounting experience.
• Familiarity with accounting software and payroll systems (ADP, QuickBooks, ClubEssential, or similar).
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and handle confidential information responsibly.
• Collaborative spirit and willingness to support the broader Club team.

WHY JOIN US:

• Supportive Culture: Work in a team that values collaboration and hospitality.
• Stability & Tradition: Be part of a 100-year-old Pasadena institution with a bright future.
• Growth Opportunity: Learn from experienced professionals with chances to expand your skills.
• Work-Life Balance: Predictable schedule and paid time off.

RATE OF PAY: $30 – $37.50 / hour (DOE).

BENEFITS:

• Medical, Vision & Dental.
• 401(k) with matching.
• Paid vacation & sick days.
• Professional development opportunities.

EEO STATEMENT:

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

Ready to Make Waves?

If you’re detail-oriented, dependable, and want to contribute to something bigger than just numbers, apply now. Your adventure at the University Club of Pasadena starts here.

Contact Information:
For questions or to submit your resume, please reach out to:

Robert Hartstein
General Manager & CEO
University Club of Pasadena

Address: 175 North Oakland Avenue Pasadena, CA 91101

Website:

No phone calls please.

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